Agenda (meeting)

Under an agenda or agenda ( Swiss ), called in this context "Agenda ", refers to the time schedule in a meeting, conference or meeting. These individual topics on the agenda (agenda, agenda ( schweiz. ) ) are defined, which are brought as a rule with the invitation to the members as well as possibly other invitees note.

The word " agenda " is a direct loan translation to the English order of the day.

Usual form of an agenda or agenda

At Board meetings, the usual order:

• Relief / Décharge

At meetings of working groups account the data related to the taking of decisions agenda.

More formal or partly formal and partly substantive agenda items such as Info concentricity, Order of the agenda, choice of session management can be found on the agendas of different bodies, depending on the democratic and of organizational structure and practice.

Task and process

The agenda sets out the topics to be discussed at the meeting in order to allow a debate and possibly a decision. A further object of an agenda is to inform the members of a committee or a working group in advance about the to be discussed and issues to be resolved and this thereby allow for proper preparation for the meeting. This allows a prepared through an agenda committees or working group meeting as opposed to merely a circular influence on opinion of other members.

Therefore, it is important who influence the drafting of the agenda when the members of the agenda is published and if later, the agenda can be changed. Such procedural issues are often laid down in its rules of procedure.

Identifying topics

With the invitation to the meeting, participants will be invited as a rule, bring in items on the agenda. These are then - if no procedural issues not to do so - set the final agenda. The agenda often sets also be presented which points to information, advice or to vote.

In most cases, the agenda specifies not only the topics and their order, but also a thinking legal succession, usually in such a way that as far as possible agenda items to be treated earlier and treated more decisions which relate to other decisions of the agenda only after this or optionally be deleted.

Notice

If for one or more agenda items, a decision is required or expected, the final list of agenda items must be sent by a specified time before the session so participants can prepare for the Decision previous debate. Often this period is - according to the Rules of Procedure - two weeks. Agenda items that have character decision must comply with the decision subject uniquely identify. A common agenda item as "Miscellaneous" can not therefore be made effective decision.

Subsequent changes to the agenda

The course of the meeting or consultation is based on the agenda and there are different variants of whether and how the agenda can be changed after the announcement period, or even during the meeting. In the first case, e.g. an invitation will be sent in a timely manner and be named a deadline for the introduction of differing agenda.

If rules of procedure is present, there is often rules on the procedure for issues that were not available at the beginning of the session on the agenda. It can happen that after the expiry of the notice period or even during the meeting, the agenda shall be amended or modified only by unanimity, sometimes only when all the invited session participants are present. In other fora, the two-thirds majority of the members present is sufficient. If subsequent recording of a topic in the agenda inadmissible, it can be treated at the next meeting as an agenda item or, if necessary, for the time being dealt with under "Miscellaneous".

Is a subject matter of doubt, it is not ready for decision or if the decision in any way difficult it can be postponed to the next meeting to allow additional documents or separate consultations.

Furthermore, by decision of the Assembly, the order of the individual items on the agenda be changed according to the practice of each body, such as bringing forward a TOP because of previous gait of an important meeting participant, or because the TOP is affected by another.

Clubs

In the voluntary sector on the agenda is of particular importance. It is to bring both members' meetings, as set for board meetings and generally advance the interested persons. It can be taken in the club bylaws a provision on time, deadlines and procedures for notification.

An error in the creation, sending or decision of the agenda may have important legal consequences. Is about the dispatch of the agenda to meeting participants required 14 days before the meeting start, a late shipment make decisions of the Assembly invalid if it is governed by statutes, rules of procedure or common practice so.

On matters which are not on the agenda, no decision can be taken as a rule. In the Civil Code stipulates that the " subject of the resolution " is referred to in the invitation ( § 32 para 1 BGB).

Proverbial

A special feature is the proverbial use of the term, which goes back to the real meaning.

Means, for instance, that it is regularly subject ( for example, "on the Tapet " is also in informal meetings ) or to the standard methods or use includes.

Alternate term for Agenda: Traktand. The items on the agenda then hot agenda items. These terms are used primarily in Switzerland.