Enterprise output management

Output Management is the creation, generation, control and distribution of electronic or physically present documents to all intended recipients in the company or outside the company.

  • 4.1 individualization
  • 4.2 Web - to-print
  • 4.3 Process Integration
  • 4.4 Enterprise Output Management Solutions

General

Output Management to provide income for employees and external ( customers, prospects, etc.) with necessary documents to the target. In addition, the documents should be easy to read, printable or stored. Documents may have been produced as a printed product, fax, e -mail or in any other form and with different document technologies. In companies with distributed sites may be for output management, for example, the centrally induced printing of documents in the remote location. The output management has the task of detecting errors and, if necessary, re-execute the delivery (eg print) on an alternative system. Output Management is a component of enterprise content management, controlled by different audiences in different output channels in electronic or physical form to provide information.

Objectives

Quantitative targets

  • Printing cost savings
  • Reduction of storage costs
  • Reducing the excess production of paper and brochures
  • Reducing hardware and software costs
  • Shipping and handling optimization by merging broadcast and external consolidation
  • Better use of staff resources
  • Reduction of operating costs (paper, toner, ...)
  • Higher system availability ( high-performance printers, etc.)

Qualitative objectives

  • Central Document and Forms Management
  • Resolution physical form management and storage form
  • Avoidance of preprinted forms
  • Output on different platforms
  • Uniform appearance (CI -compliant layout)
  • Electronic archiving of output in the appropriate customer files and updating the CRM History
  • Permanent stable print quality at faster print output
  • Continuous audit compliance
  • Increase employee satisfaction
  • Flexibility in post processing processes
  • Increase the cost centers transparency
  • Uniform, encrypted print workflow
  • Event / process reference when merging through system-based exhaustive testing

Output Management in pressure centers

Functions

  • Receiving documents from various input systems
  • If necessary documents with other elements accumulate (eg logos, signatures)
  • Production planning and control for pressure systems Distribution of print jobs on different printers
  • Pooling of individual print jobs when they bpsw. use the same type of paper
  • Load balancing between pressure systems

Perspectives

Individualization

Business letter must always be personal, be tailored to the customer and that content and also in relation to the distribution channel today. The individualisation the technical requirement increases a software solution as well as to the printing and finishing equipment.

Web - to-print

The development of concepts central pressure does not stop before the World Wide Web. With web- to-print Web-based networked creation and management of marketing materials and printed matter is understood. This implies the coordination of all work processes for advertising materials.

Process integration

The output is usually seen as a manual act. In the course of increasing efficiency through enterprise applications (ERP ) process- integrated output plays an ever increasing role. At issue here is the automatic triggering of output at the end of a business process, without requiring a user again has to select the output channel or the printer, because the output parameters are pre-configured. In practice, it may look like this, that after a new ordering process is applied, an order confirmation automatically printed or sent via e -mail. Process integration reduces the user interaction and hence user- dependent errors.

Enterprise Output Management Solutions

The advancement of process integration is the expansion of the integrated output management approach to business processes from all areas of the company, ie the output processes around ERP, PLM, engineering, office, etc. New output management approaches aim here to bundling of all output processes in the company in a central system. This as " Corporate Output Management" designated concept should unite all system environments and input formats, all output channels ( print, web, mail merge, archive, etc.), as well as all output management tasks in a system. Suppliers and users expect to gain in addition to the reduction of the usual, high IT complexity in the area of ​​output management, cost savings and the development of synergies between tasks and systems that will have an impact on the associated business processes.

Document management system Computer Output to Laser Disc
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