Paperless office

The paperless office is an office that is completely eliminated paper-based documents for the purpose of saving labor, increasing efficiency and environmental protection, and only computerized method ( computer ) uses.

Survey

The paperless office is made possible by

Solutions

To promote the conversion, there are various simplifications and solutions:

• Many software solutions in the field of document management to support and try to reduce the number of paper documents in the office with electronic filing. A simple scan and a clean server-based directory structure with soft links and good ( semantic ) file manager ( eg, Dolphin, etc.), however, already provides all the functionality you need, including metadata award, and structuring / indexing.

• The electronic signature is a higher quality legally valid replacement for the traditional manual signatures of dubious safety.

Obstacles

The change is so far partially hampered by still existing structures.

• The need for electronic signature devices and solutions are not yet generally available everywhere, sometimes cumbersome and restrictive, and most citizens simply lack the knowledge for comfortable use. The exclusive use of electronic signatures can therefore, for technical reasons in many situations not be expected, or is extremely cumbersome.
• The general computer competence of the staff is still deficient in many cases. The computer equivalent of paper-based standard techniques such as server storage, soft links and semantic markup / metadata are often unknown, or there are operating systems used with inadequate support.
• Companies with whom we have business relationships, can still use paper, which may necessitate a complicated printing / scanning and providing entertainment manually signed documents themselves.

Problems with only partial conversion

• When using IT solutions without actual use of paper, paper consumption may even increase as the computerized storage to create multiple copies greatly facilitated, and thus decreases the threshold for paper consumption.

• With simultaneous use of paper - and computer solutions a constant back -and-forth syncing and copying is often needed.

For these reasons, a switch should always be as complete as possible and have the goal of actually eliminate paper usage.

• Office
• Paper